Terms & Conditions
Please read through carefully and contact us if you require any further explanation or clarification.
All bookings, WHETHER CONFIRMED VERBALLY, ELECTRONICALLY OR IN WRITING are subject to a legally binding Contract carrying the following non-negotiable Terms & Conditions of Booking:
Confirming the Booking
Confirmation will mean any verbal or email acceptance of this booking by the Client.
All Bookings take effect immediately upon Confirmation.
Upon ‘Confirmation’ of the Booking, After Dark Disco will issue an email to the Client with confirmation of details.
Changes to Booking
All changes to the Confirmation email must be arranged and agreed by After Dark Disco in advance of the event.
Changes must be made in writing within an email followed by confirmation in a reply email from our office in order for change to take effect.
Right to Refusal of Services
After Dark Disco reserve the right to refuse service to anyone for any reason at any time.
Policies on abuse
Should the DJ, at any time, experience abuse in any manner from the Client, contract terms will immediately be terminated without hesitation.
The DJ and Agent reserve the right to cancel all contract terms and conditions under ‘any and all’ abuse.
Payment of fees
A holding fee (Deposit) is required to secure your date.
The balance of the agreed total fee is due 30 days before the event unless special circumstances are agreed between After Dark Disco and the Client.
If any fee which the Client is due to pay prior to the event has not been received at least 10 days before the event, the DJ has the right to cancel the booking without penalty and the Client will forfeit any other fees paid previously and remain liable for any cancellation fees due.
The Client and Agent agree that this contract is not subject to cancellation unless both parties have agreed to such cancellation in writing.
Cancellation within 48 hours of booking is subject to our ‘change of mind’ MONEY BACK GUARANTEE, and a full refund of all monies paid will be given.
Cancellation more than 30 days prior to the engagement will result in a cancellation charge equal to 50% of the total fee.
Cancellation 14 days prior to the engagement will result in a cancellation charge of 75% of the total fee.
Cancellation less than 14 days prior to the engagement will result in a cancellation charge of 100% of the total fee.
If the DJ is able to fill a cancelled date then no cancellation fees will be due unless the new date is of a lower value than the cancelled date in which case the DJ will be entitled to recover from the Client the difference in value, excluding travel costs & expenses.
In the event of a cancellation, the DJ agrees to make all reasonable attempts to fill the date.
The agreement of the DJ to perform is subject to proven detention by accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond their control. If such circumstances arise, all reasonable efforts will be made the Agent to find a replacement DJ at the agreed fee. Should the Agent be unable to supply a replacement DJ the Client shall receive a full refund.
The Client agrees that in all circumstances, the Agent’s liability shall be exclusively limited to an amount equal to the performance fee and that the Agent shall not be liable for indirect or consequential damages arising from any breach of contract.
Late payment of fee
Failure by the Client to pay the booking fee within the terms specified will result in Client being in default of Contract.
Any payment outstanding from the Client outside of these terms will be referred to a recovery company and will be subject to a surcharge of 15% to cover collection costs incurred. This surcharge together with all other charges and legal fees incurred will be the responsibility of the Client and will be legally enforceable.
It is the Client’s responsibility to ensure their venue can accommodate the DJ and cancellation of the booking or non-performance of the DJ due to venue restrictions will place the Client liable for cancellation fees as detailed above.
Changes on the day
Where possible, changes to the schedule, which are unavoidable on the day of the event, should first be discussed & agreed with the After Dark Disco. Should this not be possible, changes are to be agreed between the Client and the DJ prior to performance. Any changes will be subject to these Terms and Conditions.
Delayed event schedules and late finish fees
If due to the late running of or alterations to the event schedule which is no fault of the DJ, the DJ is not able to perform their full performance time within the schedule outlined, there will be no reduction in the DJ’s fee.
If the event runs late and the DJ is asked and agrees to finish later than the finish time to the booking, the DJ has the right to refuse to finish later than the originally agreed finish time without penalty.
Extended performance fees
If the event schedule is changed on the day and the DJ is required and agrees to perform for longer than the original performance times agreed in the confirmation email, and no additional surcharge is agreed by the DJ on the day of the event, the following standard ‘Extended performance fees’ will be charged: 25% of the total balance for every ½ hour that the originally agreed performance times are extended, payable by the Client at the conclusion of the event.
The DJ has the right to refuse to extend their performance times without penalty.
DJ service guarantee
The DJ will make every effort to ensure their performance is outstanding, adhere to the Client’s wishes within all reasonableness, be polite and courteous with the Client, their guests and all venue staff and Contractors.
The DJ agrees to provide all equipment required to undertake this performance, unless the equipment has been contractually agreed to be provided by the Client or a third party.
The DJ will conduct themselves in a proper manner throughout their attendance at the venue, and will respond to the Clients requests as to volume levels, siting of equipment, and/or any other reasonable request.
The Client shall at all times have complete control, direction and supervision of the performance of the DJ at this engagement and the Client expressly reserves the right to control the manner, means and details of the performance of the services of the Provider.
In the event of a non-solid floor spoiling the performance, the DJ will not be held responsible for any disruption to the music content.
The DJ shall not be expected to be “on stage” for more than 5 hours without refreshments (meal and beverage) supplied by the Client at no charge to the DJ.
It is agreed by the Client and the DJ that all equipment used by the DJ is not available for use by other performers or persons except by specific permission of the DJ.
In the event of circumstances deemed to present a threat or implied threat of injury or harm to the DJ or any equipment in the DJ’s possession, the DJ reserves the right to cease performance. If the Client is able to resolve the threatening situation in a reasonable amount of time (maximum of 15 minutes), the DJ shall resume performance in accordance with the original terms of this agreement. The Client shall be responsible for payment in full, regardless of whether the situation is resolved or whether the DJ resumes performance. In order to prevent equipment damage or liability arising from accidental injury to any individual attending this performance, the DJ reserves the right to deny any guest access to the sound system, music recordings, or other equipment. The Client shall be held liable for any injury or damages to the DJ, or property of the DJ, while on the premises of said engagement, if damage is caused by the Client or guests, members of his organisation, engagement invitees, employees, or any other party in attendance, whether invited or not.
It is understood that if this is a “Rain or Shine” event, the Client compensation is in no way affected by inclement weather. For outdoor performances, the Client shall provide overhead shelter for setup area. The DJ reserves the right, in good faith, to stop or cancel the performance should the weather pose a potential danger to him, the equipment, or audience. Every effort will be made to continue the performance. However, safety is paramount in all decisions. The DJ’s compensation will not be affected by such cancellation.
Responsibility for children and adult supervision
It is After Dark Disco policy that DJs and all staff working for After Dark Disco are not permitted to be left alone with any child (or children) at any time. It is therefore the client’s responsibility to ensure, at all times, that the child (or children) is supervised by a responsible adult, other than BeatsAhead DJ Hire staff.
The Client gives the Agent permission to share client data with the DJs (i.e. essential information required to fulfil the Contract).
The Client understands that by filling out the Request Form, Booking Form, or Feedback Form published on the website http://AfterDarkDisco/co.uk they give full permission to the Agent to contact the Client via the Client’s e-mail address at a later date. Although BeatsAhead DJ Hire shares client data with the DJ in order that the DJ will use it solely for the fulfilment of the Contract, After Dark Disco is not responsible for how the DJ uses such data.
The Client understands that video and/or photographs taken at the event may be used for promotional purposes.
In cases of ‘Force Majeure’ (which shall be known as war, fire, death, illness or other capacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, national calamity, order of Government or Local Authority having jurisdiction in the matter, changes in law, foreign government policy, act of God), which are not attributable to any act or failure to take preventive action by the DJ or Client, then the DJ or Client may cancel this booking without penalty other than loss of payment already